BY-LAWS OF THE
NORTH CENTRAL BEACH ASSOCIATION
(September, 2011)
ARTICLE I
Section 1. NAME AND ADDRESS
North Central Beach
Association, Inc., P.O. Box 11, Pentwater, MI 49449
Section 2. PURPOSE
To preserve, protect and
enhance the residential character and natural environment of the corporate
territory, the beach and the waters of Lake Michigan, and to exercise the
powers conferred by Act 137, Public Acts of 1929, of the State of Michigan, as
amended, and all other rights and privileges authorized or provided for by law.
Section 3. TERRITORY
The territory shall include
all lots west of Business Route 31 in Pentwater Beach Addition No. I, a part of
Section 11, Pentwater Township, Oceana County, Michigan; and all lots west of
Business Route 31 in Blocks 7 through 11 inclusive, Blocks 13 through 30
inclusive, Lots 1 through 7 inclusive in Block 31, Lots 18 through 24 inclusive
in Block 31, and Blocks 32 through 34 inclusive, all in Pentwater Beach
Addition No. 2, a part of Section 11, Pentwater Township, Oceana County,
Michigan.
Section 4. MEMBERSHIP
All owners with an equitable
or legal interest of record in one or more lots, improved or unimproved, within
the corporate territory at the time of its full incorporation by referendum on
9 August, 1975, shall be considered members of the corporation and shall be
charged with all the duties and liabilities of such membership and shall enjoy
all the rights and privileges thereof. Any subsequent owner of such property
within the corporate territory shall be a member of the Corporation. Sale of
the last equitable or legal recorded interest of any member of the Corporation
will result in automatic loss of membership in the Corporation.
Section 5. VOTING
Each owner of record or his
or her designated family member, shall be eligible to
vote either by his or her presence or by written proxy filed with the Secretary
or Acting Secretary in any election or membership meeting of the Corporation,
provided the individual shall have attained the age of 18 years. Such proxy
shall be signed by the member or an authorized agent or representative and
shall expire 60 days from its date. No owner of record shall be entitled to more
than one vote, regardless of how many lots, improved or unimproved, he or she
may own, and no lot or lots shall be represented in voting by more than one
voting member. Where such lot or lots are owned by more than one person, the
owners shall determine who shall cast the vote for that jointly owned property.
In the event of a dispute as to the holder of the right to vote, the President
of the Corporation shall decide.
Section 6. MEETINGS
(a) Annual
Meeting:
There shall be one regular
meeting of the members held annually on the first Saturday in August of each
year in the County of Oceana, Michigan, or on such other date as is fixed by
the Board of Trustees, provided such date shall fall between June 1 and August
31.
(b) Special Meetings:
Special meetings of the
members, to be held between Memorial Day and Labor Day whenever possible, in
the County of Oceana, Michigan, may be called by the President or a majority of
the Board of Trustees, and shall be called by the President or Secretary at the
request in writing of 10 members of the Corporation.
(c)
Notification:
Written notification of any
membership meeting shall be mailed by the Secretary to each member of record
and any family member currently serving on the Board, at his or her last known
address, not less than 30 nor more than
60 days prior to the meeting. The notice shall include time, place, date and
business to be transacted at the meeting.
(d) Conduct of Meetings:
The President shall call
meetings to order and shall act as Chair of such meeting. In the event of the
President’s absence, the Vice-President or other Trustee appointed by the Board
of Trustees shall preside.
(e) Order of Business:
Meetings of the Corporation
shall be conducted in accordance with the most current edition of Robert’s
Rules of Order. New elections
shall be held to fill any vacancies in office or expiring terms of Trustees.
(f) Attendance at meetings:
Attendance of a person at a
meeting of members, in person or by proxy, constitutes a waiver of notice of
the meeting, except when a member attends a meeting for the express purpose of
objecting, at the beginning of the meeting, to the transaction of any business
because the meeting is not lawfully called or convened.
(g) Quorum:
The members present in person
or by proxy at an annual or special meeting who have voting powers pursuant to
Article 1, Section 5 shall constitute a quorum for the transaction of the
business designated in the notice of the meeting.
(h)
Election of Nominating Committee:
The Nominating committee for new members of the Board of Trustees shall
consist of three members, each serving a staggered three year term. At each
Memorial Day meeting of the Board of Trustees, the Board shall propose for
election one new member of the Nominating Committee for a term of three years.
At the next Annual Meeting, with additional nominations from the floor, the
proposed new member shall stand for election. This new Nominating Committee,
consisting of the new member along with the already sitting members, shall
serve for the year following said Annual Meeting.
(i)
Nomination of
Trustees:
Before
the Annual Meeting of the year following, the elected Nominating Committee
shall submit to the Secretary its slate of nominations to fill expiring terms
or vacancies on the Board of Trustees for the following year. At the next
Annual Meeting, with additional nominations from the floor, the proposed new
members of the Board of Trustees shall stand for election. A member of the
Nominating Committee can be proposed for membership on the Board and, if
elected, can serve in both capacities concurrently.
Section 7: FISCAL YEAR
The fiscal year of the
Association shall be from January 1 to December 31.
ARTICLE II
Section 1. TRUSTEES
(a) Management:
The business of the
Corporation shall be conducted by a Board consisting of nine Trustees,
including the offices of President, Vice President, Secretary and Treasurer.
Any member of record or member of his or her family, but not both, who has
attained the age of 18 is eligible to serve on the Board of Trustees. All
Trustees’ terms of office shall be for three years. A Trustee may be reelected
for a second consecutive term. Any Trustee serving two consecutive terms must
subsequently spend at least one year off the Board, with the exception of those
Trustees serving as Secretary and Treasurer. These two officers may be excepted from this restriction. Trustees shall be elected by
a majority of the ballots cast by members of the Association present at the
Annual Meeting or by written proxy.
The Board of Trustees shall have the power to transact the
Corporation’s business for all normal expenditures provided sufficient funds
are available. The Trustees acting on behalf of the Corporation may acquire by
purchase, devise or gift such real and personal property as they may desire to
carry out its corporate purposes.
The
Trustees may, to the extent permitted by law, call elections for the purpose of
determining the territory to come within the Corporation’s jurisdiction. The
Trustees shall conduct the elections in conformance with the provisions of 1929
PA 137, as amended, and in accordance with the recommendations of legal counsel
retained for such purpose.
The Trustees may appoint a marshal or peace
officer whose duties shall be to enforce the Bylaws of the Corporation. In lieu
thereof, the Trustees may contract with a public law enforcement agency or
private security service to provide the service and exercise the authority
granted in Sections 15 and 16 of 1929 PA 137, as amended.
(b) Meetings:
There shall be four regular
meetings of the Board of Trustees annually. These shall be held during the
weekends of Memorial Day and July 4, on the morning of the Annual Meeting and
during the weekend before Labor Day. In addition, special meetings may be
called by the President or Secretary.
(c) Attendance:
Attendance of a Trustee at a
meeting constitutes a waiver of notice of the meeting except where a Trustee
attends a meeting for the express purpose of objecting to the transaction of
any business because the meeting is not lawfully called or convened.
(d) Meeting by telephone:
A Trustee or member of a
committee designated by the Board may participate in a meeting by the means of
a conference telephone or similar communications equipment by means of which
all persons participating in the meeting can hear each other. Participation in
a meeting constitutes presence in person at the meeting.
(e) Vacancies:
(1) Should any Trustee be
unable to complete his or her term of office, the Board of Trustees shall
appoint another member of the Association to fill that vacancy until the next
Annual Meeting, at which time the membership shall elect a new trustee to
complete the unexpired term. Upon completing the unexpired term of the vacating
trustee, the new trustee shall be eligible to serve two consecutive 3-year
terms. Any member of record or member of
his or her family, but not both, is eligible to serve on the Board of Trustees,
provided such person has attained the age of 18.
(2) The President shall
declare a vacancy on the Board if any Trustee fails to be present at two of the
regularly scheduled meetings per year, including both Board and annual
meetings, without cause submitted in writing to the Secretary and deemed
sufficient by a majority of the remaining members of the Board of Trustees.
(f) Quorum:
The presence of five members
of the Board of Trustees shall constitute a quorum.
Section 2. OFFICERS
The officers shall consist of a President,
Vice President, Secretary and Treasurer. The new Board shall meet immediately
after each Annual Meeting to select new officers, who shall then immediately
assume their duties. The President and Vice-President shall each be elected to
a term of one (1) year and may be reelected for one (1) successive term, not to
exceed two (2) consecutive years in said office. After at
least one (1) year out of said office each shall be eligible for reelection to
that office. The Secretary and Treasurer shall be elected for a term of
one (1) year and may be reelected to their respective offices indefinitely. The
Board may appoint additional agents from the Board of Trustees or from the
membership for such ad hoc duties as it deems necessary.
(a)
President:
The President shall be the
chief executive of the Board of Trustees, and shall have the general control
and management of its business during the recess of the Board. He or she shall
preside at all meetings of the Board of Trustees and of the Corporation. The
President shall appoint two (2) members of the Association
to audit the books annually, no more than thirty (30)
days prior to the Annual Meeting.
(b) Vice
President:
It shall be the duty of the
Vice President to perform all the duties of the President in the latter’s
absence.
(c) Secretary:
The Secretary shall keep the
minutes of all meetings of the Board of Trustees and Corporation and shall mail
minutes of the annual or specially called meetings to all members of record,
and shall attend to the giving and receiving of all notices of the Corporation. In
addition, he or she shall file liens and perform such other duties as may be delegated
by the Board of Trustees.
(d) Treasurer:
The
Treasurer shall be the custodian of all funds and property of the Corporation,
and shall render such accounts and present such statements as the Board of
Trustees shall require. He or she shall deposit all funds of the Corporation
which may come into his or her possession in such bank or banks as the Board
may designate, keeping the bank accounts in the name of the Corporation. He or she shall pay by check all bills
incurred in the normal conduct of Corporation business and/or others as
approved by the Board of Trustees. All checks over $5,000 shall be countersigned by the
Secretary. The Treasurer will have primary responsibility
for preparing the financial report to be given to the members at each Annual
Meeting. In addition, he or she shall perform such duties as may be delegated
by the Board of Trustees. The Treasurer
will have primary responsibility for preparing the financial report to be given
to the members at each Annual Meeting. In addition, he or she shall perform
such duties as may be delegated by the Board of Trustees.
(e) Books and records:
The President shall appoint
two members of the Association to audit the books annually, no more than thirty
(30) days prior to the Annual Meeting.
The books and records of the Corporation shall be open to any member.
(f) Execution of contracts and other instruments:
The Board of Trustees may
provide by resolution that specific contracts which are to be performed before
the next Annual Meeting including, but not limited to, land transactions,
garbage service and other contracts for the well-being of the Corporation may
be negotiated and signed by either the Secretary or the Treasurer, or another
member so designated by the board, without prior review by the Board.
ARTICLE III
Section 1. STANDING COMMITTEES
The Board of Trustees shall
be empowered to establish ad hoc or standing committees.
Section 2.
In
order to protect the health, safety and well-being of the members and their
guests, the Trustees may, when they
deem it to be in the best interest of the members, hire such persons including
but not limited to engineers, surveyors and/or attorneys to represent the
Corporation in building permit applications, DNR assessments and other similar
proceedings affecting the territory of the Corporation.
ARTICLE IV
Section 1. ANNUAL DUES AND ASSESSMENTS
Any member of the Association
may propose changes in the annual dues or assessments to the Board of Trustees, and the Board of Trustees shall have the power to
propose changes in the annual dues and assessments. Written notification of any
such proposal shall be sent to all members of record by the Secretary at least
thirty (30) days prior to the next Annual Meeting of the Corporation. Such
change(s) must be approved by a majority of the members voting in such meeting
in person or by proxy.
Section 2. DUE DATE
All annual dues and annual
assessments shall be due and payable by July 1 of each fiscal year, and shall
be deemed delinquent if not paid when due. Additional assessments shall be due
and payable upon mailing of notice to members of record and shall be deemed
delinquent if not paid within 30 days of such mailing.
Section 3. STATEMENTS
The Treasurer shall, during
the month of January, mail to the last known address of each member of record a
statement of all dues and annual assessments. Statements for additional
assessments, if any, shall be mailed to each member after approval of the
assessment by the membership. Failure to receive such statement shall not
affect the validity of any debt due to the Corporation.
Section 4. LIENS
All dues, annual assessments
and/or additional assessments as provided in Article IV, Section 1, shall
become a lien upon the property immediately upon becoming delinquent. Said lien shall be filed by the Secretary
with the Register of Deeds, Oceana County, Michigan, on each delinquent at
least every five (5) years. The dollar
amount of the lien filed shall accrue to the existing debt owed to the
Corporation. In addition, delinquent
members shall be liable to the Corporation for all filing and discharge fees,
and these shall accrue to the final payment in order to be discharged.
Section 5. ENFORCEMENT - COLLECTION
If informal efforts to
collect delinquent dues and assessments are unsuccessful, the Corporation may
either refer the delinquent account to a collection agency or institute
collection or lien foreclosure proceedings, or both, in a court of appropriate
jurisdiction. The delinquent member shall also be personally liable to the
Corporation for all collection costs including actual attorney’s fees and court
costs.
ARTICLE V
Section 1. REGULATIONS
The Board of Trustees is
empowered to enact additional Bylaws, commonly known as “Regulations,” which
are designed to protect the health, safety or well-being of all members, their
families and guests within the corporate boundaries, and which are not
inconsistent with the purposes of the Association as defined in these Bylaws.
After enactment, a copy of the Regulations shall be mailed to each member. These
regulations shall become effective 10 days after passage by the Board. The
regulations shall be posted at 3 prominent public locations within the
territory at least 5 days prior to their taking effect,
and proof of such posting shall be made by an officer of the Corporation on the
official records of the Corporation. A certified copy of the Regulations and
any amendments together with a certified copy of the proof of posting shall be
filed for record with the Oceana County Register of Deeds.
Section 2. USE REGULATIONS - COMPLIANCE WITH LAWS
(a) Use:
Any lot or building plot
shall be used for residential purposes only, and shall conform to the purposes
stated in Article I, Section 2 of these Bylaws. Any owner or owners of property
within the defined boundaries of the NCBA undertaking new construction or
additions to existing structures shall obtain all applicable permits from the
Pentwater Township Zoning Commission, Oceana County, the Department of Natural
Resources and any other governmental unit having jurisdiction and shall comply
with all ordinances.
(b) Zoning Ordinance:
In accordance with Pentwater
Township ordinances, no outbuilding may be constructed on any lot or lots prior
to the construction of the main dwelling.
(c) Sanitation
and Environmental Standards:
All residences shall conform
to all laws, ordinances and regulations promulgated by Pentwater Township,
Oceana County, the Department of Natural Resources, all subdivisions of the
State of Michigan, the Environmental Protection Agency and any other
governmental unit having jurisdiction.
Section 3: ADDITIONAL REGULATIONS
(a) Roadway Construction Permits:
Permits for new roadway or
driveway construction must be obtained from the proper state, county, or
township entity.
(b) Camping:
No person other than
immediate family members or authorized guest of an owner/member shall tent camp
or otherwise primitive camp on developed or undeveloped property or on platted
or developed roadways within the corporation boundaries of North Central Beach
Association. All such camping must be temporary and not exceed a limit of one
(1) week within a given season. All camping shall be prohibited upon the
foredunes and washed shore.
(c) Fires:
(1) Open fires of any type
within the wooded portions of North Central Beach Association are prohibited.
(2) Campfires must be
contained in a concrete or steel fire ring, and on the
foredune only, never on the washed beach.
Fire rings on the foredune must be placed in locations where there is
the greatest amount of open sand, and away from dune grass, so that fire
containment shall be assured.
(d) Firearms, Hunting and Trapping:
(1) The discharge of firearms
within the boundaries of North Central Beach Association is prohibited.
(2) Hunting and/or trapping
of game, including but not limited to rabbits, squirrels, deer, grouse, ducks,
geese or raccoons, is prohibited within the boundaries of North Central Beach
Association.
(e) Motorized Land Vehicles and ATVs:
Motorcycles shall not be
operated within the boundaries of the North Central Beach Association except
upon the established roads. No motorized vehicle shall be permitted on the
foredunes or washed beaches.
(f) Motorized Water Vehicles:
All motorized watercraft,
including “jet skis” (PWC), must remain 200 feet from shore, except when
approaching or leaving the beach, at speeds not in excess of 5 mph. Operators
are also enjoined from refueling on any beach. They must be off the lake by
sunset.
(g) Fireworks:
The Association does not
condone the use of fireworks, but if they are used, no fireworks or
firecrackers may be set off after 10:30 p.m., except on July 4. NCBA Guidelines
must be followed.
Section 4: ENFORCEMENT – PENALTY
The
Corporation shall have the right to bring appropriate civil action, such as to
recover damages from, and obtain injunctive relief, against any person who
shall violate any of the above regulations.
The prevailing party in any such action shall be entitled to
reimbursement of its costs and reasonable attorney fees. A judgment or order for payment of money to
the Corporation shall be an assessment on the property of the owner/member,
collectible in the same manner as are dues and assessments under Article IV.
ARTICLE VI
Section 1. AMENDMENTS
These Bylaws may be altered,
added to or repealed by a majority of the members of the Association voting in
person or by proxy at any Annual or special meeting.